Overview

Fuel Card Management

The Fuel Card object is used to store and manage EFS and Comdata Fuel Cards within the TMS. See specific integration documentation for more specific setup information. In addition to storing the fuel card information, cash advances and transactions are also stored for the fuel cards.

The names of Fuel cards are automatically set using the Driver field and Alternate Card Number field, if populated. This can be disabled by checking Disable Fuel Card Auto-Naming under TMS Admin → Configuration.

To properly link a fuel card to EFS, the Alternate Card Number field must be populated with the Driver Id of the fuel card as found in EFS. Additionally, EFS credentials must have Fuel Cards checked under TMS Admin → Credentials.

Fuel Card management is completed on the Fuel Card Authority tab of the EPayment Administration LWC. Set or update user permissions to complete Fuel Card management tasks like assigning and activating Fuel Cards, Issuing Funds, and changing card statuses.

Fuel Card Job

The FuelCardJob is a batch job that retrieves fuel card transactions from EFS and Comdata and associates them to fuel cards in the TMS.

The FuelCardJob

Runs every three hours.
Retrieves the last three hours of transactions.
Creates fuel card transactions and line items.
Updates the Last Used Date and Last Transaction fields for applicable Fuel Cards.
Runs multiple passes if multiple applicable EFS credentials are present.

The job can be scheduled or manually ran from the Job Monitor component. If manually running the job the following is applicable.

A start and end time must be specified.
The timeframe cannot exceed six days.
The job will not reschedule itself.
An existing job cannot be in process.

Fuel Card Data Model